Category: Events

Looking for event venues is paramount when organizing an upcoming event. An event venue can make or break an event because it is necessary for setting the event’s ambiance. But how do you choose a suitable venue for your event? The following are five factors to consider when renting event space.

1. Cost

Cost is a major factor that must be considered when looking for event venues to rent. Depending on the size, location, and event being hosted, the cost could range from a couple of hundreds to thousands of dollars. For instance, the average wedding ceremony and reception budget is $28,385. Be sure to select an affordable event space that fits your budget.

2. Location

Location is another significant factor you should factor in when looking for rental event spaces. The location of your event can affect who attends it. An event organized in an undesirable area will likely be attended by fewer people, same as an event organized in a faraway place that needs transportation to reach. The venue you select for your event should be easily accessible and desirable if you want all your guests and staff to attend.

3. Size and Capacity

Every event space has a specified size and capacity. While some are large and can accommodate huge crowds, others are smaller and have limited capacity. It would help to determine the number of guests, staff, and items before selecting event venues on your shortlist. The venue you settle for should be capacious enough to accommodate all your guests and event needs.

4. Amenities

Amenities must also be examined when looking for a rental event space. At the minimum, a suitable event venue should provide adequate tables and chairs, audio and video systems, and a kitchen. Additionally, Wi-Fi and special amenities for disabled people are a huge plus to an event venue. Choose a venue that provides amenities corresponding to your event’s needs.

5. Layout

Lastly, space layout must also be considered when looking for event venues. That’s because the venue’s layout will affect arrangement, traffic flow, and mingling. A good event space should have a stage, emergency exits, and adequate space. The layout should align with the event’s theme and activities.

Looking for event venues doesn’t have to be daunting. Considering these factors will help you get the right venue for your event. Contact event venues near you to rent space for your upcoming event.

Planning a successful corporate event can be a daunting task. It may become overwhelming for you as an events planner with hundreds of moving pieces that need to work seamlessly during the planning and execution stage. A critical piece of the puzzle is picking out a suitable corporate events space.

A Golf Country Club for Your Next Business Event

The venue you pick may have a considerable impact in shaping out your attendees’ experiences. It can make the difference between an active engagement and uncomfortable delegates with their eyes on the door. Public golf courses offer more than a good time out in the green. Your company may also access excellent conference facilities with dedicated staff for your event.

Here are seven reasons why you should pick out a Delaware public golf course as your next corporate event space.

1. Versatile Corporate Event Spaces

Public golf courses often have various executive conference rooms and ballrooms that you can hire out to carry your training or team building sessions. You may need to determine the number of guests that will attend the event. The golf management team can then make a reservation for a meeting room that fits your needs. Most country clubs have break rooms and network stations that you use for your charity fundraisers.

2. Breathtaking, Relaxing Scenery for Your Breaks

Choosing a public golf course for your corporate event space can provide a much-needed break from the conventional boardroom meetings. Your guests can relax overlooking the lush green landscape of the 18-hole golf course. It may also present an excellent chance to organize a charity tournament where participants can relax as they play golf. Again, people remember events that take place in beautiful spaces, so you want to give them something they’ll never forget.

3. Food and Drinks Accommodation

Most country clubs have an in-house catering team with a lead chef that will prepare any meals you may wish to have after your business meetings. The tasty cuisines and drinks will appeal to the taste buds of your attendees and serve as perfect ice breakers for networking. You can discuss with the events manager at the golf club the costs of food and beverages.

4. Accessibility and Ample Parking Spaces

Golf courses are often conveniently located off major transportation networks, including highways, rail, and airports. Accessibility to the corporate event space can help increase your attendance percentages. Additionally, booking a conference room at the golf club can grant you access to dedicated parking that can help offset such miscellaneous costs.

5. Exclusive Corporate Event Space

Venue exclusivity for the day booked can allow you to brand and decorate the rooms to match your specific message for the event. The management team can work with you on the decorations that you wish to have at your conference.

6. Convenience

Planning for corporate retreats and events can be hectic. Hiring a public golf course can provide access to a team of expert event organizers that carry out such tasks daily. The experience of the events manager at the country club can help you identify errors or items that you may have missed.

7. Amenities

Golf courses are accustomed to catering to groups of all sizes, including providing a wide range of amenities, from food and beverage to meeting rooms. Most golf courses offer full-service on-site kitchens or will work with you in arranging appropriate off-site caterers. Some even have audio equipment available for use during your event’s presentation.

Finding a suitable corporate event space can be stressful. Public golf clubs present an excellent option with most tasks, including arrangement, decoration, catering, and after-clean-ups done for you. To make a reservation for your company retreat in Delaware, reach out to Deerfield Golf Club.

Planning a successful corporate event is a daunting task, to say the least. There are countless choices to make for each aspect of the event. Your select venue is a critical piece of the puzzle. It will shape your attendees’ experience.

The ideal corporate events venue can be the difference between a successful networking experience and uncomfortable delegates with their eyes trained on the exit. With so much riding on the corporate event space, it’s not always easy to figure out where to start. Here are five factors to consider when picking the right venue so you can hit the ground running with the event planning.

1. Know What You Want

The first step to organizing successful corporate events is to clearly outline what you want and what the venue should provide. It means figuring out the dates you are looking for, the type of amenities you want, audio-visual equipment needed, and much more. Discussing the details of the event with the venue manager can help you get a clearer picture of all of the possible costs and fees.

2. Figure Out the Ideal Space and Layout

There’s nothing worse than feeling crammed into a space that is too small. Is there a capacity limit that can hinder your charity fundraisers? Keeping your estimated headcount in mind is key to finding the right corporate events space. If you need break rooms, networking stations, or a green room, check if the venue can accommodate your needs. If you are into outdoor spaces, you can check out your local country club. Be sure to ask if the deck and the lawn are available for use.

3. Calculate Your Budget

Next, you need to figure out your budget allocation for the venue. An excellent way to get started is to create a checklist of bare minimums for the amenities and services you need alongside their estimated costs. As a good rule of thumb, you may want to allocate as much as 20% of the corporate event’s budget here. Call some prospective venues for rates to get a good base number to refer to. Most golf clubs provide all-inclusive pricing for their services.

4. Location, Accessibility, and Parking

If attendees are traveling from far from the corporate retreats or commuting each day, you may want a venue that is easily accessible to transportation networks and hotels. Parking can be an expensive, unforeseen added cost for participants if on-site parking isn’t available. You may also book shuttle buses or a taxi service to facilitate transport to and from the event.

5. Food and Beverage Accommodations

Everyone loves treats at corporate events. Tasty foods and special drinks not only appeal to the senses but also serve as excellent conversation starters. Inquire if your favorite golf club can accommodate food and drinks as part of their event package. Decide if you want sit-down meals or a buffet-style. Most venues have restrictions on vendors allowed, and you may need to counter-check with their managers.

Figuring out the right venue for your corporate events comes down to asking the right questions. It also entails understanding your precise needs and how they should be handled. Take time to find spaces that will reflect your values and stick to your budget while providing excellent amenities for the attendees.